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Reduce 50% of processing time per invoice, 80% of paper use, and free up resources

Your challenge is to manage more than 10,000 annual invoices in SAP in the most efficient and profitable way ...

Do you want to know how?

Take a look at this preview to know what it is all about...

Interesting! Can we have a meeting?

Do you identify any of
these situations?

Answering emails from suppliers who ask you about the status of their invoices and complain because you pay them late ... it is the day to day.

Up to 15% of the invoices to be processed have exceptions that must be treated differently.

Posting an invoice takes too long, losing traceability and with a high volume of errors.

Lack of control. You are unable to optimize the current invoice management process of your suppliers, losing discount opportunities for prompt payment.

80% of the invoices you receive are still on paper.

Papers everywhere, difficult to locate.

Your team spends hours and hours in manual tasks without added value, which could be invested in much more productive things.

Your solution, in details

Invoice process digitized, integrated and automated

Save time and money

Transform and optimize your accounts payable processes

Why to choose VIM?

Reduce costs

Simplify, align and 100% digitize invoice processing to free up your resources from these tasks.

Improve communication

Optimal collaboration between departments and with suppliers to reduce exceptions and streamline the process.

Optimize cash flow

Solve incidents and take advantage of discounts with better internal collaboration.

Improve process times

Take advantage of discounts for prompt payment and reduce the cost per invoice thanks to shorter processing times.

Reporting and monitoring

Up to date information about your invoices, payments and related tasks.

Reduce paper consumption

Minimize the use of paper through the digitization of the process.

Eliminate errors

Automate and reduce manual processing errors.

Book a personalized diagnostic session

100% satisfied customers
in more than 25 countries

80% less paper usage in their accounts payable process

Who is Grifols?

Grifols is one of the leaders in blood products worldwide. Founded in Barcelona in 1909, it works to improve the health and well-being of people around the world.

What is Grifols' challenge?

In 2016 Grifols decided to face a challenge: with companies in more than 30 countries, its accounts payable process is a decentralized and heterogeneous process dominated by paper, which is why it does not have the desired visibility regarding compliance with its corporate procedures. What this implies regarding traceability, manual errors, and backlog visibility, in addition to the cost of training new employees, leads Grifols to look for a model that allows them to overcome these difficulties and streamline processes.

They define a global model for this, and seek a tool to ensure that their invoice management and approval policies are complied with without exception, that makes it easier for their suppliers to send invoices and that their users adopt in a simple way. The selected tool is OpenText VIM for SAP Solutions.

How was the implementation?

The implementation figures are as follows:

And the benefits?

What have they achieved?

•    Centralized receipt of invoices.
•    Release of resources, allowing to absorb the growth of the company with the same teams.
•    Absolute control of the status of invoices.
•    Approve invoices from anywhere.
•    Eliminate paper from all invoices received.